Content Policies

Content policies are used in the targeting process of folders. While defining access rights to each of the users or groups, content policies are applied to define the use of the content files.

Content policies are defined to control the use of content files on devices. This is ensures appropriate access, data security, and avoid abuse.

Policies are applied to folders to govern each file that is part of a folder and are applicable only to the specified user or group.

The following actions are possible on the Content Policy list page:

• Filtering
• Modifying state
• Modifying status
• Copying the Policy - The administrator can copy a policy. However, the administrator must provide a new name for the policy. The administrator can then modify the policy as required.
• Accessing policy details
• Deleting the policy

Content Policy details page has four tabs.

• Policy Basics
• iOS
• Android
• Windows

Policy Basics

• Policy Name: Displays the name of the policy.

• Description: Displays the description of the policy as entered by the user. You can modify this.

iOS

The iOS tab provides various content usage rules and content availability policies. You can select from the options available on how to share the content through iOS devices.

Important: Users can share content based on policies specified in this section.

Content Usage Rules

For Content Usage Rules, you can choose from Yes or No on how the content can be shared.

Note: If a file is open when the policy is applied, content policy will not reflect on it. Policies are applied once the file is closed and then re-opened.

By default most of the fields below are set to Yes.

• Allow Post To Facebook
• Allow Post To Twitter
• Allow Message. This feature not yet available for iPad Mini/iOS8.1
• Allow Mail
• Allow Print
• Allow Copy To Pasteboard
• Allow Assign To Contact
• Allow Save To Camera Roll
• Allow Add To Reading List
• Allow AirDrop
• Configure Expiration: By default this is set to None. You can change this to Date. When you select date, Expiration Date text box appears.
  • Expiration Date (Text box): Select the date from the calendar chooser.

You can also make the content available based on geographical location and time. To set a Geofence rule, select the geofence rule you want to apply from the list of rules available. To set time fence rule, select the time fence rule you want to apply from the list of rules available.

• Geofence Rule: You can enter the geofence rule you want to apply on the content.
• Time Fence Rule: You can enter the time fence rule you want to apply on the content.

Android

• Allow Access in Android: By default, this is set to Yes.

Windows

• Allow Access in Windows: By default, this is set to Yes.

Applying Content Policies

How to Create a New Content Policy

To create a new content policy, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. Click New Content Policy. The New Content Policy page appears.
3. In the Policy Name text box, enter policy name.
4. In the Description text box, enter a description for the policy.
5. Click Create & Exit. A success message appears.
6. Click OK. The Content Policy page appears. The policy is in draft status.
7. From the State dropdown list, select Active. The Content Policy State Change window appears.
8. In the Comments text box, enter routing comments and click Change State. A success message appears.
9. Click OK.
10. To change the state to draft, in the State dropdown list, select draft. The Content Policy State Change window appears.
11. In the Comments text box, enter routing comments and click Change State. A success message appears.
12. Click OK.
13. In the Status drop-down list, select Publish. The Content Policy Status Change window appears.
14. In the Comments text box, enter comments, and click Publish. A success message appears.
15. Click OK.
16. If you want to unpublish this policy, from the Status list, select Unpublish. The Content Policy Status Change window appears.
17. In the Comments text box, enter comments, and click Unpublish. A success message appears.
18. Click OK.

How to Search for a Content Policy

To search for a content policy, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. In the Search Policies text box, enter the name of the specified policy.
3. A list of policies that contain the details you entered appears.
4. Select the policy you want to open.

How to Search for a Policy From the State drop-down list

To search for a policy from the State drop-down list, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. Under the State column, click All States drop-down list. The Draft and Active states appear.
3. Select the state. The page refreshes and displays all policies in that state.
4. Select the policy you want to open.

How to Search for a Policy From the Status drop-down list

To search for a policy from the status drop-down list, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. Under the Status column, click the All Statuses drop-down list. The Published and Unpublished statuses appear.
3. Select the status. The page refreshes and displays all policies in that status.
4. Select the policy you want to open.

How to Search for a Policy From Search Modified By

To search for a policy based on when it was last modified, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. In the Search modified by text box, enter the name of the user. A list of policies modified by the user appears.
3. Select the policy you want to open.

How to Search for a Policy by Last Modified On

To search for a policy based on when it was last published, follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. From the Search Last modified On drop-down list, select the time period. A list of policies modified in that time period appears.
3. Select the policy you want to open.

How to Search for a Policy from Last Published On

To search for a policy by blast published on feature, follow these steps:

1. In the EMM Management console, under Content Management, click Content Policies. The Content Policies page appears.
2. From the Search Last Published On drop-down list, select the time period. A list of policies published in that time period appears.
3. Select the policy you want to open.

How to Use the Actions Button

Using the Actions feature, you can copy a policy. Follow these steps:

1. In the EMM Management Console, under Content Management, click Content Policies. The Content Policies page appears.
2. Search for the policy you want to copy. Policy details appear.
3. From the Select Action drop-down select Copy Policy. The Copy Content Policy page appears.
4. Enter new policy name and click Copy. A success message appears.
5. Click OK.

 

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